Open Position - Track Operator
General
The DeSoto BMX Board of Directors is seeking a dedicated and qualified person to fill the position of Track Operator. The person filling this position will play an integral and critical role in the continued success of one of the premier BMX facilities in the United States.
DeSoto BMX
DeSoto BMX, a 501(c)(3) non-profit corporation registered in the state of Texas, is an organization dedicated to providing youth and adults with the opportunity to participate in the sport of bicycle motocross (BMX). The organization’s primary function is the operation of a covered BMX track for conducting races and promoting the sport of BMX. DeSoto BMX is sanctioned by USA BMX and operates under the rules and guidelines established by this sanctioning body. Facilities are located in Grimes Park, a municipally owned park in DeSoto, Dallas County, Texas. DeSoto BMX has with the City of DeSoto a Facilities Use Agreement that sets out the terms and conditions for the use of this facility.
DeSoto BMX holds competitive races on Friday and Saturday nights for current USA BMX members. In addition, the facility is made available to these members for practice on Monday and Wednesday nights. Tuesday’s and Thursdays are often scheduled for clinics and specialized training by BMX Coaches/Trainers. Currently, DeSoto BMX is averaging approximately 80-100 riders per race and 50 to 70 riders per practice.
Historically, the DeSoto BMX facility has been selected by USA BMX for major national events. These events draw from eight to ten thousand participants, guests, and spectators. DeSoto BMX has regularly hosted the USA BMX Super Nationals and the South Central Gold Cup Finals over the past 25 years. In addition, DeSoto BMX will conduct several events annually that will attract participants from across Texas and surrounding states. These events include double point races, such as a State Qualifier and a Race for Life. DeSoto BMX has consistently achieved the status of “Number One Track in Texas” and subsequently awarded the privilege of hosting the Texas State Championship Finals. This event has set national records for participation when compared to other states’ championship finals.
Track Operator
Responsibilities
The Track Operator is responsible for the execution of all race and practice events from their beginning to their conclusion and conducting race related activities associated with the event. Execution of an event includes making the facility available to participants at the designated time, managing a professional and efficient sign-up operation, managing the event, distributing awards, and securing the facility at the conclusion of the event. Related activities include collecting any fees, accounting for those fees, completing and filing with the appropriate parties any associated reports, and, in a timely manner, depositing any proceeds to the organization’s account. The Track Operator is also responsible for the timely updating of all social media to ensure all current information is available to the public. Related activities also include the acquisition of awards.
The Track Operator is responsible for organizing, recruiting, and training responsible volunteers for accomplishing the necessary tasks associated with this responsibility. The Track Operator will ensure the availability of a sufficient number of volunteers to carry out all events in a timely and efficient manner. The Track Operator shall be responsible for ensuring that the key roles listed below are adequately staffed with competent volunteers.
- Sign-up personnel
- Announcers
- Stagers
- Finish line scorers
- Head official and corner officials
The Track Operator is responsible to a three to eleven member board of directors.
Typical Duties
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Typical duties of the Track Operator include but are not limited to:
- Scheduling volunteers
- Training volunteers for various roles
- Preparing the track prior to race time and conducting regular track maintenance
- Assisting with sign ups
- Ordering trophies and awards
- Overseeing concessions
- Promoting memberships
- Assisting members and potential members with questions and problems
- Preparing post event reports and sending them to USA BMX as well as the organization treasurer
- Reconciling event cash receipts and expenditures and making in a timely manner weekly bank deposits.
- Securing the facility at the conclusion of each event
Qualifications
The successful candidate should be able to work effectively in both group settings and on a one-to-one basis, particularly in resolving conflicts successfully. The Track Operator must possess strong written and oral communication skills to interact effectively with the membership, the DeSoto BMX Board of Directors, the City of DeSoto Parks and Recreation Department, and USA BMX. Additionally, the ability to perform minor repairs on essential event equipment is required. The ideal candidate will have the skills to develop promotional concepts and programs that enhance race events. Knowledge of BMX, gained through participation as a rider or as a parent of a rider, is essential. While not mandatory, preference will be given to candidates with at least five years of involvement in BMX racing (in any capacity) and experience with other USA BMX-sanctioned facilities in the United States or Canada. Residency in the Dallas area is ideal due to the frequent daily activities at the BMX facility.
Compensation
Compensation is based on qualifications and experience.
Application Process
Applications for the Track Operator position are currently open and will be accepted on a rolling basis. The application process will remain open until the position is successfully filled. We encourage interested candidates to submit their applications promptly to ensure they are considered in the initial review rounds. To apply, interested persons should submit a short resume and a letter of interest explaining why they desire to be a BMX Track Operator. This letter is an opportunity to highlight your unique qualifications and passion for the role. Although there is no strict deadline for submission, early application is advised as the review of applications and the selection process will commence immediately and continue until a suitable candidate is identified.
Should you have any questions or require assistance during the application process, please do not hesitate to contact us. All applicants will receive confirmation upon the receipt of their application.
Contact
Interested persons should submit a short resume and letter of interest explaining why they desire to be a BMX Track Operator to:
DeSoto BMX
Board of Directors
Social