TB Awards 2/9/17
Unnamed
Contact Us
Blanchard Woods BMX Map

Location:
4600 Blanchard Woods Drive
Evans GA 30809
View Map | Get Directions

Track Operator:
Richard Joyner
706-840-3549
Zephin Mann-USABMX Certified Coach
703-380-1068
blanchardwoodsbmx1907@gmail.com

Track Image

Parent/ Rider Meeting Notes

 
   

Association Meeting 10-28-17

Board present:  Sarah Anderson (Pres), Stacy Wiliamson (Sec), Jim Ball (Tres), Richard Joyner (TO), Tim Byrne (ATO), Robert Glick (RaL), Joy Mann (MaL)

Meeting called to order at 753pm

  1. Explanation of 2018 Board members voting process, including announcement of nominated candidates:  Sarah Anderson (Pres), Stacy Wiliamson (Sec), Jim Ball and Katlyn Attaway (Tres), Richard Joyner (TO), Tim Byrne (ATO), Robert Glick (RaL), Joy Mann (MaL)
  2. Reminder to see Robert Glick for questions or suggestions about the proposed platform for gate operator.
  3. Reminder to add name to Association Meeting attendee sheet .

Meeting adjourned at 757pm

***Votes counted prior to Main race.  Assocation voted for 2018 Board members:  Sarah Anderson (Pres), Stacy Wiliamson (Sec), Jim Ball (Tres), Richard Joyner (TO), Tim Byrne (ATO), Robert Glick (RaL), Joy Mann (MaL)

 

Association Meeting 10-07-17

Board present:  Sarah Anderson (Pres), Stacy Wiliamson (Sec), Jim Ball (Tres), Richard Joyner (TO), Tim Byrne (ATO), Robert Glick (RaL), Joy Mann (MaL)

Meeting called to order at 8pm

  1. Final call for 2018 Board nominations.  Nominations accepted through end of race tonight.  Voting will take place on 10-28-17.
  2. Association asked for Halloween race ideas on 10-28-17.  Costumes welcomed, though not while riding on the track.
  3. Track work on first straight in upcoming weeks. Volunteers requested.
  4. Sarah reminded Members how to sign up to receive text alerts.
  5. Krispy Kreme fundraising reminder--orders and money due tonight.  Certificates will be distributed on 10-10-17.  Money raised going to the building of platform for gate operator.  Robert asked Members to share their design ideas.  Association Member asked for clarification on building materials to use--TBD following confirmation from County.
  6. Robert reiterated his and Joy's roles--they are the individuals for Members to share their ideas, ask their questions, and from whom to request assistance.

Meeting closed at 805pm.

 

Meeting Minutes 8/19/17

Parent/ Rider Meeting

Meeting called at- 7:54

Board Present: Richard Joyner, President/ Interim Track Operator; Joy Mann, Member at Large; Sarah Anderson, Rider at Large/ Interim Treasurer

1) $7969.12 account balance
2) Items purchased since July 17th 2017 : Drainage Items  (Rock/Drain Pipe) $1311, Clay, Blower $290.00, Weed Eater $288.00 , Wheel Barrel $97.00
3) Rusty was able help with Donated equipment to do Drainage and we want to thank him and his family for the time invested in this project.
4) Grass Maintenance will be done regularly and it will cost track $200 a monthly
5) Committees
  a) Strider Committee ( Katlyn Attaway ) (Promoting, Retaining and Running)

  b) Fundraising Committee (bike wash day, fundraiser laps, swap meet)

  c) Open Ride day Commitee, (flyers out to CCBOE)

  d) Track t shirt and Jersey commitee, (design, take and place orders)

6) Bylaws Vote Date- Sept 16th 2017
7) 2017 Board Positions Open -TO, TO Asst., Treasurer, and Secretary
8) Vote Sept 16th 2017- to fill 2017 Board Positions

Note*2018 Nominations will soon be opening up in September for ALL Board Positions. Voting for 2018 Board Positions will be end of October.

Please feel free to ask any questions or go to our USA BMX website for the job description in the bylaws.

*Closing-Does anyone have any questions?

meeting adjourned 8:10

Meeting Minutes 7/22/17

Parent/ Rider Meeting

 
*Meeting called at - 7:15pm
*Agenda: To go over for a 2nd time for any member that missed the parent rider meeting on Tuesday July 18, 2017.
 
*Board Present: President/Interim Track Operator-Richard Joyner, Member At Larger-Joy Mann 
*Absent: Rider at Large/Interim Treasurer-Sarah Anderson (had prior commitment and let President and Board know ahead of time)
 
Subjects discussed:Agenda
1) Open Board Positions were announced (Track Operator, Track Operator Assistant, Secretary, & Treasurer)
 
2) Rewritten Bylaws were handed out to members (not all members wanted a copy)
 
3) President addressed bylaws are posted on website, the date they will go active if no changes 8/19/17
 
4) Parents were asked if they had any questions or concerns, and was also encouraged that if they have questions at a later date they are welcome to message us or come to us in person to get any questions answers.
*Parent Concerns brought to meeting:
a)Voting and how the votes can be swayed with how many minor members are in a household. 
-Member Voting Idea - It should be any Rider over the age of 18 at time of vote and holds Blanchard Woods BMX as their home track, gets a vote.
-Both parents/guardians get a vote maximimum total votes would be 2(1 representing dad / 1 representing mom)
~The reasoning for this per member/members - This way no household with multiple minor riders/members under the age of 18 per household can sway the vote by taking advantage of the number of minors they have in the household. (example: minor the age of 6 may want to vote in a way the is not a best choice for track, but the parent will vote in the way they see fit for the track)
 
Meeting Adjourned @ 7:33pm
 
Side Note: After Meeting was adjourned Grandparent of a minor member took President aside and questioned voting rights for his minor grandson. This grandparent is an active volunteer, and is the one that brings minor member to all bmx events. At time we do not see why anyone would not see him as the acting legal guardian while child is in his care at the track or during voting.
(Natural Guardian-If a parent or legal guardian appoints another person to temporarily be responsible for the child, the person acting in that capacity is called the guardian, or natural guardian of that child.) per Wikipedia.org under legal guardian meaning

 

 

Meeting Minutes 7/18/17

Parent/ Rider Meeting

 

Meeting called to order 720 pm

-Address board situation and leave questions to individuals

-Address Rumors and Intention- Parent involvement and Parent Rights

-Went over rewritten bylaws- Read thoroughly with association

-Defines Quorum

-Questions arisen: Why not have the same person be TO and President?

-Reason for separating the two roles, it is too much on one person. We want everything to go through the board- Not the same person make all decisions

-TO-Executes the plans of the board

-Provided examples on why one of the changes to bylaws is to make TO and non voting position.

-Consensus is track operator needs a vote.. yay  15  nay 5

-Read duties of all positions and specifically the open positions

-Keep Association Meetings and importance of them, to give the parents a voice in how track is ran

-Make sure board is having 12 meetings a year

-Meeting notes will be posted on website to be viewed by those that did not attend meeting

-Add to bylaws, request o provide agenda for special meetings requested by association

-Remove tie breaker claus from bylaws

-Request to have board members required to participate in a percentage of work days

-Lots of argument both ways for yay or nay. Even vote.

-Make sure we are keeping track of volunteers, who and what

-officially go over available positions, hand out letter of interest and explain to have it filled out and turned it.

-Bylaws will be posted on USABMX track website this evening, any discrepancies can be noted at the next meeting and changed. If any major changes clock, 30 day  clock will restart. Once bylaws have been posted publicly for 30 day and agreed on by association, We will vote for the open positions.

-we will have another meeting reach out to people who missed.

 

Meeting ajourned 8:35pm

 
   

 

Sign-Up to Become a Volunteer!

We need your help! Successful BMX programs are the result of a strong volunteer base. Be a part of something special and help make a difference in the lives of the kids & families at your local track.

Please choose one or more volunteer positions: